Every question we get asked, answered.

Type lengths and areas on the phone, read them from a Bluetooth laser or draw them on the map. Anything missing is flagged before a price exists.

Yes. Draw it on the satellite image for a ballpark, then confirm on site before you approve the estimate.

m², m, m³, pieces, hours and job.

One measurement that expands into every line. A composite terrace per m² becomes boards, joists, fixings and labour; a roof area becomes membrane, battens, covering and labour.

Yes. Rooms become sections with their own subtotals and options.

Yes. Cost, price and margin per line, with a warning below your floor. At approval a margin floor asks for a counter-offer instead of a blind 10% off.

No. The preview shows scope, total and payment plan exactly as the customer reads them. Costs and margin stay hidden.

Yes. You see the estimate exactly as the customer will, and nothing is sent until you approve it.

Yes. Roof type, decking grade, lighting — priced options and add-ons on the proposal page. The price updates as they tick, and the accepted version records the choice.

Yes. Offer a louvred or a fixed roof as a choice; the total updates as they choose.

Yes. Garden lighting and irrigation are options the customer ticks, each with its own price.

Yes. Each opening is a measurement with its own size and photo, linked to its line.

21%, reduced rates, reverse charge, or not a VAT payer. The country pack sets the rules and the document numbering.

Each estimate carries a validity date the customer sees. Until then its prices are fixed; after that you requote at today’s supplier prices in one step.

Sent estimates keep their prices until they expire. After that you requote at today’s supplier prices in one step; labour stays as it was.

The change is flagged with its effect on your margin. You raise your price or accept the lower margin; sent estimates keep theirs.

A page and a PDF in your brand, from your email, SMS or WhatsApp.

Starter includes 15 estimates a month. Team and Business are unlimited.

Yes. The whole estimate works on the phone, and today’s jobs and measurements stay available without signal.

It is locked. Scope, prices and payment plan cannot change; the signed PDF and its hash stay with the job.

Not the sent version. A change becomes version 2; version 1 stays on record and the customer accepts the one they want.

You send a change order. They accept it the same way, and it becomes part of the job and the final invoice.

Send version 2 with the change. Version 1 stays on record and the customer accepts the one they want.

The crew reports it with photos; you send a change order and that work starts after the customer accepts.

No. Sent estimates keep the prices they were sent with. Price changes are versioned, dated and approved.

Never. Every payment goes straight to your own account. Helmar.AI records what the bank confirms.

Bank link, transfer, card (Visa, Mastercard, Apple Pay and Google Pay) or cash with a KPO receipt. Bank payment is shown first because it is free.

Yes, if you turn it on. Bank payment is shown first because it is free. The card fee (1.4% + €0.25) is yours, or you pass it on to business customers; consumers never pay it.

Never for consumers. The card fee is 1.4% + €0.25 per payment; you pay it, or pass it on to business customers as its own line.

Bank links and transfers go straight to your account. Card payouts arrive in 2 working days.

Only a payment matched to a document from the bank, by purpose and amount. Unmatched money waits for a person.

A read-only connection to your bank. Exact matches are counted within minutes, and the consent is renewed every 180 days. Team and Business.

A proposal over €5,000 can show a monthly example from a licensed financing partner. The customer applies with the partner; you are paid as usual.

Record it with a cash receipt (kasos pajamų orderis) signed on your phone. It counts as received when signed and goes to your accountant in the monthly export.

Yes. Show a QR code at the walkthrough from your phone, or let a crew lead do it with the Collect payments permission.

Overpayments and refunds are recorded as evidenced entries. Refunds are approved by an owner or an estimator.

No. There are no automatic fees. Reminders follow a schedule you can see and stop the moment a payment is matched.

When the advance is matched, the job is created from the accepted version with its scope, customer and dates. You assign the crew.

A calendar by day and week per crew. Move a job and conflicts are checked first.

From a link by SMS, on iPhone and Android. No app store.

The crew keeps working. Photos, checklist steps and the timer are saved on the phone and sent when it is back online.

No. The crew app shows jobs, addresses, scope, checklists and photos. One exception you control: a crew lead with the Collect payments permission sees the amount due at the handover.

Their own jobs, addresses, scope, customer notes, checklists and photos. Never prices, margins, invoices or other jobs.

No. The app records hours per job, never a location.

A timer per job: start, pause and stop. The office approves the week, and approved hours go into the job margin.

Handover, safety and inspection templates with required photos. The customer signs the handover checklist on the phone.

Before and after, saved with the job and shown on the customer’s page when the work is done.

The crew sends a photo and a note. The owner turns it into a change order the customer accepts on the link before the work is done.

Yes. A limited role: they see their days, their scope and the address — never your prices. Their invoices become job expenses after you approve them.

Yes. Accepted lines become purchase orders per supplier, and the ordered amounts count in the job margin.

Yes. Accepted lines become a purchase order, and the ordered amount shows in the job margin.

Yes. An alert when materials reach 90% of the estimate, and estimated against actual per job as costs arrive.

Yes. Office, crew, subcontractor and the customer in one thread per job.

Weather days are logged on the job. The accepted price stays; the customer sees the new dates.

The warranty terms sit on the proposal, and the dates start from the completion act.

No. Crew app users are free on every plan.

Planned Starter pricing is €39 monthly, or €372 per year (€31 a month), excluding VAT. Accounts are not open yet. Book a free demo to discuss the proposed plans.

Starter: one person who quotes, 15 estimates a month. Team: owner, office and crews, unlimited estimates, invoices, the crew app and the bank feed. Business: several crews and an accountant, Smart-ID, Peppol, accounting sync, API and priority support.

Two months free: €31 instead of €39 on Starter, €71 instead of €89 on Team, €143 instead of €179 on Business, per month.

No. Prices are per workspace per month and 21% VAT is added on the invoice.

Anyone who signs in to the workspace. Customers never need an account and crew app users are free.

Yes, €9 per user per month on Starter and Team. Business has unlimited users.

Any month. The change applies from the next invoice; downgrades keep your data.

Not while you stay subscribed. Your price is locked, and nothing you use today moves to a higher plan.

Yes. Monthly plans end at the end of the paid month, with no fee. Yearly plans run to the end of the year you paid for.

WhatsApp, Viber and card payments are on every plan. Bank feed, the offline crew app, timesheets, checklists and purchase orders start at Team. API, Peppol and two-way accounting sync are on Business.

Yes. API and webhooks are on Business.

Email on every plan, email and chat on Team, priority support on Business. A person answers within one working day, in Lithuanian or English.

We aim for 99.9% monthly availability and announce planned maintenance in the workspace.

Yes. Book a 20-minute call from the contact page and we show Helmar.AI on one of your own recent estimates.