Keep an app from abroad if…
- You only need takeoffs and a price, and invoice elsewhere.
- Your customers are companies abroad and the documents follow their rules.
- Nobody in the company needs the accountant’s sync or the bank feed.
Helmar.AI vs estimating apps from abroad.
International estimating apps do the takeoff well. Then the advance request, the VAT invoice, Rivilė, Smart-ID and the bank feed are somebody else’s problem. Here is what a tool built for Lithuanian contractors does after the yes.
Product preview. Helmar.AI is in development. The features shown are planned; accounts and integrations are not open yet.
- Lithuanian documentsadvance request, act, VAT invoice
- Smart-ID and Mobile-IDqualified signatures when it matters
- Data in the EUsub-processors in the EU only
Verdict
Keep the app if the estimate is all you need from it. Switch when the paperwork after the yes is Lithuanian.
Switch if…
- The “invoice” it produces is not a PVM sąskaita faktūra and the accountant retypes it.
- Customers cannot accept with Smart-ID or Mobile-ID when the job is large.
- Payments are matched by hand because no Lithuanian bank feed is connected.
- Support answers in another time zone, in another language.
The same job
One facade, stage by stage.
Lukas asks for a price on a 240 m² facade. Here is what happens in each tool, from the site visit to the money on the account.
- 01Quote
estimating apps from abroad: A good takeoff. Units and price books built for another market.
Helmar.AI: Measured on site or from the map, priced from a Lithuanian starter book per trade, margin checked.
- 02Send
estimating apps from abroad: A branded proposal page with a portal login for the customer.
Helmar.AI: A page and a PDF of the exact version; no account, no app, in Lithuanian or English.
- 03Silence
estimating apps from abroad: Generic reminders, often in English, from the app’s address.
Helmar.AI: Day 3, 7 and 14 from your own address, in business hours; any reply stops the rest.
- 04Yes
estimating apps from abroad: An e-signature drawn with a finger.
Helmar.AI: A 6-digit code, or Smart-ID and Mobile-ID when it matters; name, time, version and hash recorded.
- 05Invoice
estimating apps from abroad: An “invoice” that is not a Lithuanian document; the accountant retypes it.
Helmar.AI: Advance request, completion act and VAT invoice in the Lithuanian order; Rivilė every night, i.SAF, Peppol.
- 06Paid
estimating apps from abroad: A card processor built for another market; transfers matched by hand.
Helmar.AI: Bank link and card payments from the customer’s phone; the bank feed matches them to the document.
Feature by feature
What each one does, honestly.
“Partly” means it can be done with effort or an add-on. Hover or tap a row for the detail.
estimating apps from abroad covers 7 of 26 fully and 12 partly. Helmar.AI covers all 26, some on Team or Business.
| What the job needs | estimating apps from abroad | Helmar.AI |
|---|---|---|
| Quoting | ||
| Price book with rows you confirmed | ||
| Quantities measured on site, linked to each line | ||
| Assemblies: one measurement becomes every line | ||
| Options the customer ticks, priced and lockedestimating apps from abroad: on some tools | ||
| Margin, VAT and validity checked before sendingestimating apps from abroad: margin yes; Lithuanian VAT rules no | ||
| Sending and acceptance | ||
| Customer page and PDF, no account, no appestimating apps from abroad: often behind a customer portal login | ||
| One exact version accepted, changes become v2estimating apps from abroad: an e-signature on a proposal | ||
| Evidence: name, time, version and document hashestimating apps from abroad: the app’s certificate | ||
| Smart-ID and Mobile-ID when it matters | Business | |
| Change orders accepted before the extra work | ||
| Follow-ups and replies | ||
| Follow-ups on real silence, day 3, 7 and 14estimating apps from abroad: generic reminders from the app’s address | ||
| Any reply stops the sequence within 60 seconds | ||
| Replies queue with an owner and a due time | ||
| Safe mode: preview the next seven days | ||
| Money and documents | ||
| Advance request, act and VAT invoice in the Lithuanian orderestimating apps from abroad: not Lithuanian documents | ||
| Payment plan frozen with the accepted versionestimating apps from abroad: deposits, without the Lithuanian document order | ||
| Bank feed matches payments to documents | Team and Business | |
| Bank link and card payments from the customer's phoneestimating apps from abroad: card processors for other markets | ||
| Rivilė sync, i.SAF export, Peppol e-invoices | Team and Business; Peppol on Business | |
| Crew and jobs | ||
| Crew app without prices, also offlineestimating apps from abroad: crew apps exist; price hiding and offline vary | ||
| Checklists, photos and the signed handoverestimating apps from abroad: photos yes; a signed Lithuanian handover act no | ||
| Job margin against the estimate as costs arrive | ||
| Purchase orders from the accepted lines | ||
| Control | ||
| Audit trail nobody can editestimating apps from abroad: activity logs | ||
| Roles: the office works without seeing marginsestimating apps from abroad: roles yes; hiding margins from the office varies | ||
| Export everything, any time | ||
- Yes
- Partly
- No
- “Partly” means it can be done with effort, a workaround or an add-on.
Your numbers
What silence costs you, in your own numbers.
Most estimates are not lost to a competitor. They go quiet. Put in your own figures; the defaults are only examples.
Example values. Change them to your own numbers; nothing here is a benchmark or a promise.
At stake every month
€5,760
€69,120 a year
Work that goes silent and is never followed up. Helmar.AI follows up on day 3, 7 and 14 from your own address, and any reply stops the rest within 60 seconds.
How follow-ups workSwitching
An afternoon, then a real customer.
Bring what you have. Nothing goes out to a customer until you approve it.
01
Import your prices
Upload your Excel or CSV, map the columns and confirm each row. Or send it to us and we import it for you.
02
Add the quotes you already sent
Add them in 30 seconds each, forward the email or import a list. Follow-ups start from the real sent dates.
03
Approve the follow-up templates
Read the day 3, 7 and 14 notes, edit the wording, and check safe mode: the next seven days before anything goes out.
04
Invite the office and the crews
The office answers replies without seeing margins; crew app users are free and never see a price.
When an app from abroad is enough
Honestly: sometimes it is.
You only need the takeoff
If the estimate is a number you hand to another tool, a specialised takeoff app can be worth its price.
Your customers and documents are abroad
Work in another country follows that country’s documents; Helmar.AI issues Lithuanian ones.
Nobody needs the accountant’s sync or the bank feed
Then the parts Helmar.AI adds after the yes stay unused, and the estimate alone decides.
Questions
Straight answers.
- Are the documents the Lithuanian ones?
- Yes: advance request, completion act and PVM sąskaita faktūra, with credit notes and voids that keep the history. Issuing switches on once an adviser approves the rules for your workspace.
- Which signatures are supported?
- A 6-digit email code on every plan, a simple electronic signature under eIDAS. Smart-ID and Mobile-ID on Business, offered per proposal.
- Where is my data?
- In the European Union, on EU sub-processors listed and announced 30 days ahead. You own the data and can export everything, any time.
- Who answers when I need help?
- A person, in Lithuanian or English, within one working day. Email on every plan, chat on Team, priority on Business.
See the preview
The estimate is the start. The rest is Lithuanian.
Explore the product preview in a 20-minute demo. Accounts are not open yet. No card, no obligation.