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Compare Helmar.AI with how you quote today.

Five honest comparisons, each with the same job followed stage by stage, a feature matrix, and a plain answer to when the tool you have is enough.

Product preview. Helmar.AI is in development. The features shown are planned; accounts and integrations are not open yet.

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  • Same spine on every pageverdict · the same job · matrix · cost · switching
  • Categories, not brandsno claims about products we cannot see
  • Switching takes an afternoonimport prices, add sent quotes, invite the team

Start from your situation

Which one is you?

Each page starts with when to keep what you have.

vs Excel and Word

Spreadsheets were never built to hold a promise.

  • You price in a spreadsheet
  • Quotes go out as Word or PDF
  • Follow-ups live in your head
  • Quotes go quiet and you find out weeks later.
  • “Which version did they accept?” has cost you an argument or a discount.
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vs a generic CRM

A CRM tracks conversations. Your job is a measured scope.

  • You have a pipeline but no measured scope
  • The estimate is a file on the deal
  • Invoices live in another tool
  • The estimate is a PDF attached to a deal, and nobody can say which version was accepted.
  • “Won” means someone moved a card, not that the bank confirmed a payment.
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vs WhatsApp and a notebook

Fast to send, impossible to find again.

  • Quotes are photos and voice notes
  • The yes is a thumbs-up
  • Prices are in the notebook and in your head
  • A customer has said “that is not what we agreed” and the chat could not settle it.
  • Advances arrive by transfer with no reference and you match them from memory.
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vs invoicing software

It starts after the yes. The money is decided before.

  • You invoice well but quote in a file
  • Follow-ups only exist for overdue invoices
  • Estimates and invoices never meet
  • The invoice is retyped from a quote that lives in a file, and sometimes differs.
  • An advance is issued as a VAT invoice because the tool has one document type.
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vs estimating apps from abroad

Great at the estimate. Lost after the yes, in Lithuania.

  • You tried a US or UK estimating app
  • The documents did not fit Lithuanian rules
  • Payments and the accountant stayed manual
  • The “invoice” it produces is not a PVM sąskaita faktūra and the accountant retypes it.
  • Customers cannot accept with Smart-ID or Mobile-ID when the job is large.
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What every page compares

The same job, from the first price to verified money.

Quote

Where the prices and quantities come from, and whether anyone can check them.

Send

What the customer opens, and whether they need an account or an app.

Silence

Who notices when nobody answers, and what goes out on day 3, 7 and 14.

Yes

Which exact version was accepted, by whom, and when.

Invoice

An advance request, a completion act and a VAT invoice, in the Lithuanian order.

Paid

Whether paid means matched to the bank or somebody said so.

Switching

An afternoon, then a real customer.

Nothing goes out to a customer until you approve it.

01

Import your prices

Upload your Excel or CSV, map the columns and confirm each row. Or send it to us and we import it for you.

02

Add the quotes you already sent

Add them in 30 seconds each, forward the email or import a list. Follow-ups start from the real sent dates.

03

Approve the follow-up templates

Read the day 3, 7 and 14 notes, edit the wording, and check safe mode: the next seven days before anything goes out.

04

Invite the office and the crews

The office answers replies without seeing margins; crew app users are free and never see a price.

See the preview

Send one real estimate and see the difference.

Explore the product preview in a 20-minute demo. Accounts are not open yet. No card, no obligation.

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